ARTS + BUSINESS PARTNERS LLC
Part Time Position:
Executive Assistant
Arts + Business Partners (ABP) seeks a part time Executive Assistant. ABP offers workshops
and advisory services in two areas: the fine art photography marketplace and corporate sponsorship:
• Collecting Photography: Workshops tied to collecting photography offered at schools, auction
houses and museums. Advisory services tied to acquisitions and collection management.
• Fine Art Photographers: Workshops tied to navigating the photography marketplace, with a focus
on how to market yourself and your communications skills. Private consulting.
• Corporate Sponsorship: Workshops on developing corporate sponsorship initiatives for nonprofit
groups and business sponsors in order to create strategic alliances and achieve measurable results. Private consulting.
RESPONSIBILITIES:
EXECUTIVE SUPPORT + OFFICE MANAGEMENT:
• Support President to manage calendar, meeting materials, travels, typing, private photography collection and some personal tasks.
• Oversee intern
• Maintain office functions and keep inventory of supplies.
• Field calls and emails.
• Maintain office files.
• Maintain / update office contact database in Outlook and Constant Contact.
• Help manage in-house in-person activities (Artist Salons)
• Help manage all virtual activities (workshops, gallery visits)
• Maintain / update website (Wix)
• Maintain/ keep track of client acquisition options
• Research / edit / update / prepare PowerPoint presentation materials
MARKETING:
• Develop marketing materials (e.g., newsletters and flyers) and outreach campaigns for workshops and special events using Constant Contact.
• Update the website and social media platforms with news, announcements, upcoming workshops /events
COLLECTION MANAGEMENT:
• Maintain and update both a catalogue (PowerPoint) and database (AirTable) of a 300+ piece museumquality
photography collection
• Liaise with the insurance company and galleries to update records.
• Research current values and update on inventory systems.
EXPERIENCE AND SKILLS REQUIRED:
• College degree, with focus in Photography, Graphic Design, Arts Administration or Marketing preferred.
• Minor art handling and ability to lift 30 lbs. (i.e., large, framed works)
• Excellent written and verbal skills
• Basic IT trouble shooting
• AirTable
• Microsoft Office Suite
• Constant Contact
• Previous administrative management support
• Proficiency in WordPress and Wix
• PowerPoint
• Highly organized
• Can proactively execute tasks with little to no supervision.
• Ability to multi-task in a fast-paced environment.
• Knowledge of Quicken, a plus
SCHEDULE Part-time, 3 full days / week (usually Tuesday, Wednesday, Thursdays 10am – 6pm)
One-year minimum commitment. Flexible hours. Start date (training) roughly Monday October 4,
2021, or sooner.
This is a part time position, which may go to 4 days a week, depending on work demands.
However, those looking for full time work should not apply.
OTHER Due to COVID 19, this is a predominantly remote position, although you may be asked to be
on-site occasionally, as needed. You will be required to use your own laptop and have a
Zoom account to join meetings, events and workshops. An interest in the visual arts,
particularly photography, a plus. Candidate must be vaccinated and show proof.
Abundant invitations to gallery / museum openings, special events, and all workshops.
COMPENSATION This is a salaried W2 position, with salary dependent on experience. Open to adding hours / days, as needed.
To apply for this position, please send a resume, cover letter including how you heard about the
position and salary requirements along with two references to:
Alice Sachs Zimet, President
alice@artsandbusinesspartners.com