NOW HIRING: Executive Assistant

ARTS + BUSINESS PARTNERS LLC

Part Time Position:

Executive Assistant

Arts + Business Partners (ABP) seeks a part time Executive Assistant. ABP offers workshops

and advisory services in two areas: the fine art photography marketplace and corporate sponsorship:

• Collecting Photography: Workshops tied to collecting photography offered at schools, auction

houses and museums. Advisory services tied to acquisitions and collection management.

Fine Art Photographers: Workshops tied to navigating the photography marketplace, with a focus

on how to market yourself and your communications skills. Private consulting.

Corporate Sponsorship: Workshops on developing corporate sponsorship initiatives for nonprofit

groups and business sponsors in order to create strategic alliances and achieve measurable results. Private consulting.

 

RESPONSIBILITIES:

EXECUTIVE SUPPORT + OFFICE MANAGEMENT:

• Support President to manage calendar, meeting materials, travels, typing, private photography collection and some personal tasks.

• Oversee intern

• Maintain office functions and keep inventory of supplies.

• Field calls and emails.

• Maintain office files.

• Maintain / update office contact database in Outlook and Constant Contact.

• Help manage in-house in-person activities (Artist Salons)

• Help manage all virtual activities (workshops, gallery visits)

• Maintain / update website (Wix)

• Maintain/ keep track of client acquisition options

• Research / edit / update / prepare PowerPoint presentation materials

 

MARKETING:

• Develop marketing materials (e.g., newsletters and flyers) and outreach campaigns for workshops and special events using Constant Contact.

• Update the website and social media platforms with news, announcements, upcoming workshops /events

 

COLLECTION MANAGEMENT:

• Maintain and update both a catalogue (PowerPoint) and database (AirTable) of a 300+ piece museumquality

photography collection

• Liaise with the insurance company and galleries to update records.

• Research current values and update on inventory systems.

 

EXPERIENCE AND SKILLS REQUIRED:

• College degree, with focus in Photography, Graphic Design, Arts Administration or Marketing preferred.

• Minor art handling and ability to lift 30 lbs. (i.e., large, framed works)

• Excellent written and verbal skills

• Basic IT trouble shooting

• AirTable

• Microsoft Office Suite

• Constant Contact

• Previous administrative management support

• Proficiency in WordPress and Wix

• PowerPoint

• Highly organized

• Can proactively execute tasks with little to no supervision.

• Ability to multi-task in a fast-paced environment.

• Knowledge of Quicken, a plus

 

SCHEDULE Part-time, 3 full days / week (usually Tuesday, Wednesday, Thursdays 10am – 6pm)

One-year minimum commitment. Flexible hours. Start date (training) roughly Monday October 4,

2021, or sooner.

 

This is a part time position, which may go to 4 days a week, depending on work demands.

However, those looking for full time work should not apply.

 

OTHER Due to COVID 19, this is a predominantly remote position, although you may be asked to be

on-site occasionally, as needed. You will be required to use your own laptop and have a

Zoom account to join meetings, events and workshops. An interest in the visual arts,

particularly photography, a plus. Candidate must be vaccinated and show proof.

Abundant invitations to gallery / museum openings, special events, and all workshops.

 

COMPENSATION This is a salaried W2 position, with salary dependent on experience. Open to adding hours / days, as needed.

 

To apply for this position, please send a resume, cover letter including how you heard about the

position and salary requirements along with two references to:

Alice Sachs Zimet, President

alice@artsandbusinesspartners.com